grep jason_

Drafts Workspaces

First, a little background.

I am not going to talk about the infinite ways that Drafts Actions can do stuff. Also, the following might not be groundbreaking info for hardcore Drafts users. This is more about the structure of the info being added to Drafts.

It's best if the friction to capturing is kept to a minimum, so I have the following three keyboard shortcuts set up to handle just about everything I could need in terms of adding information or finding information. I keep them all next to each other so it's very easy to remember and trigger.

Quick capture keyboard shortcuts

command+space = Alfed Quick Search / Launch
option+space = Things to-do capture
control+space = Drafts Quick Capture

Before Drafts Workspaces

  • I had a single all Workspace
  • I wasn't tagging
  • The inbox held everything
  • I had no idea what the status of anything was.

After Drafts Workspaces

I now have six Workspaces!

  1. All (see all Drafts in one place!)
  2. Untagged (quick way to see any Draft not tagged)
  3. Personal (stuff for me and stuff for home)
  4. Hemispheric Views (podcast related items)
  5. TextExpander (work stuff)
  6. Blog (blogging and writing)

Screenshot of Drafts Workspaces

My Personal Best Practices

  1. Try and tag every draft before adding content. If I don't, I have the untagged workspace as a catch so I can review and sort appropriately.
  2. Use a tag structure. First tag (me hemisphericviews textexpander blog) to assign to workspace, and then add more tags as metadata. The first part is more important than the second.
  3. Don't be afraid to archive to avoid your workspace inboxes getting too large.
  4. Use flags! Flag stuff so that you are going to be coming back to work on. Within the workspace, you can optionally have it sort flags to the top (that's what I do).

If you have been using Drafts in a mostly basic fashion (as most of us do) hopefully these few little "tips" will help you get even more out of Drafts!